Company Introduction
Proprise Real Estate is committed to delivering professional, efficient, and reliable property management services tailored to the evolving needs of both residential and commercial clients across British Columbia.
Our licensed professionals, governed by the British Columbia Financial Services Authority (BCFSA), uphold the highest fiduciary standards to ensure our clients’ interests always come first.
In addition to core rental property management services, we offer full-service Strata Management solutions for residential strata corporations and complex mixed-use developments.
We ensure compliance with the Strata Property Act while fostering strong, transparent relationships with Strata Councils.
Service Scope and Advantages
Our trust accounts are fully compliant with the Real Estate Services Act, providing clients with the confidence that their assets are managed with the utmost integrity and accountability.
We have deep local knowledge, a professional network, and multilingual support in English, Cantonese, and Mandarin.
Service Philosophy and Standards
Our licensed professionals are governed by the British Columbia Financial Services Authority (BCFSA) and uphold the highest fiduciary standards.
We ensure our clients’ interests always come first.
We are uniquely positioned to serve Vancouver’s diverse communities with our multilingual support in English, Cantonese, and Mandarin.
We are committed to helping our clients achieve long-term success with peace of mind.
Whether you are a homeowner, investor, or strata council member, Proprise Real Estate is committed to helping you achieve long-term success with peace of mind.
We guide your property toward its full potential with expertise you can count on.
Service Recipients
Our services are tailored to meet the needs of various stakeholders in the property management ecosystem.
Strata Management Services
Financial Management
We maintain individual trust accounts for each strata corporation, and collect monthly strata fees, special levies, and other charges. We also manage arrears and initiate lien or legal recovery procedures when necessary.
Budget Planning
We take a proactive approach to major expenses—such as insurance—by sourcing competitive quotes and reviewing market options. Our goal is to help the strata maintain a healthy financial position through cost-effective planning and long-term budget forecasting.
Financial Reporting
We provide detailed monthly financial statements, including balance sheets, operating reports, owner ledgers, and bank reconciliations. We also support the development of annual operating and contingency reserve fund budgets.
Administrative Support
Meeting Management
We organize and manage Annual and Special General Meetings, including notices, proxies, ballots, and minutes.
We also prepare and distribute council meeting minutes, agendas, and all official correspondence.
Record Management
We maintain all required strata records, including bylaws, owner and tenant lists, insurance, contracts, and meeting documentation.
We also handle documentation for strata lot sales, ownership changes, and assignments of rights.
Document Distribution
We ensure timely delivery of key documents to council and owners. Important notices are issued in both English and Chinese when needed, ensuring clarity across the community.
Maintenance and Supervision
We coordinate and supervise all trades, contractors, and on-site staff on behalf of the strata.
We respond to building emergencies 24/7, manage insurance claims, and ensure that all routine and emergency maintenance is carried out efficiently with trusted professionals.
Emergency Response
In urgent situations, our managing broker or senior manager will personally oversee coordination, site visits, and decision-making.
This hands-on approach ensures rapid resolution, clear communication with the council, and full transparency throughout the process.
Asset Planning
We support long-term capital planning and provide guidance on project budgeting and execution.
Our team assists with Depreciation Report preparation and advises on optimizing asset lifecycle value through strategic maintenance and timely upgrades.
Legal and Bylaw Support
We provide guidance on the Strata Property Act, including bylaw creation, enforcement, and amendments.
We also support council with meeting procedures, voting processes, and resolution strategies.
Council Advisory & Governance Support
Council Training
We offer onboarding sessions and practical workshops for new council members to help them understand their roles and make confident, informed decisions.
Communication and Coordination
We act as the key liaison between council, owners, and service providers—ensuring smooth coordination, timely updates, and clear communication at all times.
Information Delivery
We provide timely and accurate delivery of strata-related documents upon request, in both digital and printed formats.
We distribute newsletters and building-wide communications.
Communication & Community Engagement
We foster a positive and inclusive environment by promoting clear communication, resident engagement, and council collaboration.
Our goal is to strengthen community relationships and support a harmonious living experience for all owners and residents.
Community Contribution and Value
Our comprehensive approach ensures that we not only manage your property effectively but also contribute to the overall well-being and value of your community.
Future Outlook
We are committed to building long-term relationships with our clients through our responsive, transparent, and results-driven services.
Diverse Clientele and Service Objectives
We serve a wide range of clients, including homeowners, investors, and strata council members, with the common objective of achieving long-term success and peace of mind.
Request for Proposal (RFP) for Property Management Services
Company Profile
Overview of our company’s background, team qualifications, and relevant experience managing similar strata properties.
References
Client reference information can be provided upon request. We are happy to share feedback from current or past clients as part of the evaluation process.
Summary of our proposed management methodology, including how we handle maintenance, finances, administration, and emergency response.
Service Approach
Fee Structure
Clear breakdown of all management fees and any applicable additional costs. Full transparency—no hidden charges.
Confirmation of full regulatory compliance and proof of insurance coverage, aligned with all strata management legal standards.
Project Background
The property manager will interpret the Real Estate Services Act and the Strata Property Act and assist with the setting and enforcement of bylaws.
Project Objectives
We are committed to upholding the highest standards of integrity, professionalism, and client care in all aspects of strata management.
Project Significance
We ensure our clients’ interests always come first.
We are committed to helping our clients achieve long-term success with peace of mind.
Introduction
We deliver responsive, transparent, and results-driven strata management services tailored to your community’s needs.
We handle budget preparation, strata fee collection, financial reporting, and reserve fund management — all with a focus on clarity and accountability.
We support the interpretation and enforcement of bylaws, resolve disputes, and ensure compliance with all relevant legislation.
We handle daily operations, maintenance, common areas, and emergencies. Our proactive managers focus on prompt, efficient solutions and asset preservation.
Day-To-Day Management
We organize council meetings, prepare and distribute notices and minutes, and manage records in full compliance with the Strata Property Act.
Administrative Support
Legal and Regulatory Compliance
Financial Management
Scope of Work
Demonstrated experience managing similar strata properties and the credentials of key personnel involved in service delivery.
Experience and Qualifications
The clarity, completeness, and practicality of the proposed day-to-day management strategy, including communication, oversight, and response protocols.
Service Approach
Demonstrated commitment to timely and transparent communication with councils and owners, including support in English, Mandarin, and Cantonese to serve diverse communities effectively.
Client Communication & Language Support
Transparency, competitiveness, and structure of all proposed fees, with clear justification for any additional charges.
Fee Structure
Proof of licensing, insurance coverage, and adherence to applicable strata management laws and regulations in British Columbia.
Compliance and Insurance
Evaluation Criteria
Deadline
Please submit your proposal by [Submission Deadline] to [Your Name] at [Your Contact Information] [Your Address].
Additional Information
Include any supplementary information or documents you feel will strengthen your proposal. Please ensure all requirements outlined in the RFP are addressed and all requested documents are provided.
Submission Method
You may submit the proposal via email or as a hard copy delivered to the address provided. Choose the method that is most convenient, ensuring it arrives timely.
Questions and Clarifications
Contact Information: For any questions or clarifications regarding our proposal, please reach out to contact@prosprise.ca. We are here to assist with any information you need and encourage you to reach out with any inquiries. You can reach us by phone or email, and we can also arrange in-person meetings as needed—whatever is most convenient for you. Our team is bilingual (English and Chinese) to ensure clear communication with all stakeholders.
Response Time: We are committed to responding to all inquiries promptly. You can expect to hear back from us within one business day or sooner, so you receive the information you need without delay.
Thanks and Expectation
We sincerely appreciate the opportunity to present this proposal and thank you for considering us to manage your townhouse complex. We look forward to the possibility of serving your community.
Future Cooperation
Should our proposal be successful, we are committed to building a strong partnership with you. We will work closely with your strata council and residents, always prioritizing your community’s best interests. Our goal is to ensure a smooth collaboration that leads to long-term success and peace of mind for everyone involved.
Future Planning
In addition, we embrace a proactive approach to future planning. We will anticipate your community’s needs and prepare in advance for maintenance, improvements, and financial requirements. This forward-looking strategy ensures your property remains well-managed and prepared for the years to come.